Payroll Supervisor

Butte-Glenn Community College

Opening Date/Time:

Closing Date/Time: 3/5/2018 4:00 PM Pacific

Salary: Not Displayed

Job Type:

Location: Main Campus, CA

Department: Administration

Description:
Exempt, Full-time 40 hours per week; 12 months per year
MSC - Range 11; $68,170.35 per year

Some highlights and details associated with this position:

Work schedule of Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 8:00 a.m. - noon. Over the summer, that changes to Monday - Thursday 7:00 a.m. - 5:00 p.m. with Friday off.
Health benefits-The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
This twelve (12) month position earns twenty-three (23) days of vacation per fiscal year, accrued at the rate of 15.33 hours per month.
This position receives sick leave of one day per month of employment.
Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 59% of Butte College students are white, 27% are Latinx, 6% are Asian, 3% are African American, 2% are Native American, and 4% are multi-ethnic. As an emerging Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students (Download PDF reader), a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.

DEPARTMENT OVERVIEW:
Under the direction of the Director of Business Services, supervises payroll department within Business Services and ensures work quality and adherence to established policies and procedures for department. Supervises, trains, assigns, reviews, coordinates workflow, and participates in the work of payroll staff responsible for the daily operations and processes to ensure the accurate and timely processing of District payroll transactions and services. Trains, evaluates, and provides back-up and technical work direction to assigned staff. Responds to inquiries and provides information and assistance to District personnel and outside agencies regarding payroll issues and questions. Prepares financial and statistical reports and performs related work as required.

Representative Duties:
The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk*

Plans, directs, coordinates, and manages all of the payroll department activities and operations*
Trains, assigns, instructs, supervises, and evaluates payroll staff, including auditing and correcting of work*
Works closely with Human Resources to complete system setup on new employees to include, but not limited to, taxes, benefits/deductions, retirement plans and direct deposit information; processes and maintains employee tax and benefit/deduction changes as applicable*
Reviews data and verifies accuracy of pay rates, hours, salary calculations, taxes, benefits/deductions, processing codes, general ledger accounts and employee eligibility; works with supervisors and/or budget managers and Human Resources to detect and correct discrepancies*
Prepares or supervises the preparation of remittance lists and vendor payments for benefit/deductions, including but not limited to, wage garnishments, dues, benefit programs, and voluntary contributions; generates retirement reports, enters adjustments and corrections, balances and submits along with vendor payments as requested*
Supervises the accurate generation and distribution of checks and prepares electronic deposits as appropriate*
Prepares and processes paycheck cancelations, reversals, reissues, advances, and stop payments as necessary*
Properly maintains employee payroll records and related files in accordance with the record retention and disposal requirements for the Federal Government, the State of California, and District policies and procedures*
Responds to inquiries from faculty, subordinate and other staff, students, and the general public regarding payroll information and policies and procedures; researches payroll records as requested in order to confirm or correct earnings, taxes, and deductions such as retirement contributions reported to outside agencies*
Audits, corrects, and maintains accurate payroll data in order to prepare payments and reports for payroll taxes, leave plans, year-end W-2 forms and District programs, including but not limited to, benefits, retirement, and work-study*
Compute and post leave usage and accrual from various sources for permanent records*
Process and submit monthly billings for medical, dental, vision, life, and income protection insurance benefits*
Under the direction of the Director of Business Services, researches, analyzes, and implements all new or revised laws and regulations within the scope of payroll. This would include, but is not limited to, the Education and Government codes, STRS, PERS, Pension Reform Act, IRS, Franchise Tax Board, Social Security and Medicare*
Supervises and runs automated processes and calculations and performs data entry to receive, review, adjust, and record data from various sources related to processing District payrolls for various employee categories, depending upon assignment
Serves as principal contact for payroll information provided to federal, state, and private auditors
Operates a variety of office equipment, to include computers, calculators, copiers, and multi-line telephones; performs various clerical functions, including but not limited to, typing correspondence, researching and compiling data for reports and forms, copying and filing documents, faxing information, developing and maintaining files and electronic spreadsheets, performing data entry and using a variety of computer applications
Prepares journal entries as needed to record or correct budget figures for payroll related transactions
Develop, maintain, and adhere to schedules and deadlines for processing payrolls, direct deposits, paycheck disbursements, and various reports
Attend and participate on a variety of assigned meetings, conferences, workshops, trainings, and District committees
Performs other related work as required